Writing an email to your boss? But you got stuck in the end. Don’t worry it happens, because you don’t want to ruin the precision and accuracy of your message. And you also know that an email is a crucial part of an official work that symbolizes your communication skills.
Also, we don’t need to conclude how important communication skills are in any professional environment. When you’re wondering how to end a professional email then recall,
Have you ever left any book open after reading it?
Of course ‘Not’. The same goes for a professional email. Moreover, writing the same email sign-offs in every message can make the reader think that it is copied or sent by a robot. Whereas, each message should vary according to the context of the subject and outreach.
To guide your consistent writing problem while ending an email we’ve come up with a very easy guide, which compiles various situations and ways to end the email in each.
Before approaching the best methods for writing email sign-offs, you should give your sight to what you shouldn’t write while ending your email. Let’s see what you’re up to.
How You Shouldn’t End a Professional Email?
We all are in a hurry while working at the office, but forgetting the official gesture while writing is equal to violating professionalism ethics. Now don’t say you also write and use these phrases:
- See you,
- XOXO
- Thx
- Hugs
- Emoticons
- Love,
- Talk soon,
- See ya,
- See ya later.
If you’re up to these phrases then erase it from your memory now. If you’re now ready to learn the new methods of signing off a professional email.
Here you go with,
1. Replying to rejection or Refusal
Rejection and refusal are part of our professional as well as personal life. However, personal life rejection can be cured with time, but when it comes to profession it can dismiss you from your current duties or can bring demotion in your profession.
Something that didn’t work in one go doesn’t mean that you can’t achieve it again.
You can always regain your client, proposal, deal, or whatever your subject is.
But the question is how?
Now, don’t scratch your head, you just have to be magical with your words in the body of your reply, so that you can explain and have the rationale for refusal and rejection respectively.
Also, while signing off make your approach gracious and express your desire to keep in touch at the end. This will raise the chances of discussion, which will increase the probability of converting an abrupt ‘NO’ into a grateful ‘Yes’ from the refusing and rejecting party.
You can sign off your reply with these,
- “Your consideration would be enough, looking forward to your precious reply ”
- “Your time for considering the matter would be appreciable”
2. While sending proposals
If you are a sales representative for a company, which offers email merging and tracking features. And you’re up to with a very dedicated campaign to make your mail merge and auto-follow-up feature popular.
After so long someone has agreed to see you over a coffee meet-up for further discussion.
Right here you need a magical proposal worth creating words so that you can create a successful room for the discussion. In such situations, you can use the following sign-offs:
- “Heading ways to meet you soon,”
- “See you soon for a productive meet-up.”
For implying more related information you can use this:
“I hope that {remaining information} will help you to understand the remaining aspect clearly .” [Link to the source of information].
3. To approach a potential customer or client
If you’re a marketer then this piece definitely belongs to you. Let’s assume you’ve got new and fresh leads, to whom you need to get closer so that you can draw them to your products and services range.
For that purpose, you can try these sign-offs:
- “Explore the best with us”
- “Stay tuned.”
Sounds great! But besides that, if you want to enrich your message and add more goodies to make your relationship stronger, then you must try it:
“With our best, here you go [offer] hope that it will fulfill your niche.”
For more: (Provide links for the blog post and website, or ebook, video, etc)
4. When the feedback is necessary”
We all are familiar with the fact that positive emotions can be brought out through being grateful.
Many types of research on human psychology have concluded that being grateful for other things helps you to build a strong and long-lasting relationship.
Moreover, it also makes people you as a favorable aspect or option.
Now what you should do is take advantage of this human nature in our subject context of having a responsive email sign-off.
You can end your message in the following ways:
- “Would appreciate your help with the context”.”
- “I appreciate your observation in advance”
It looks perfect, right? But what if your receivers are taking ages to reply to the same?
In such a situation you would require a second nudge.
Set reminders that can track their best time to reply and notify you, so that you can fire off your email at their most probable time of reading it.
5. For requesting a meet-up
Getting done for someone’s meeting is the hardest job. You need to find a smart way to have your client nod to your idea.
However, you should know that no one’s going to dish out his/her precious time until you don’t have something of value.
So, how are you going to do that?
By adding a P.S. that will include what they should be in for the meeting and the amount of time you would like to have with them.
So, you can go like:
“Guaranteed ROI for your 45 minutes with me. At the end of the meeting, you will be having[write all values here].
When you’re done with an authentic and creative idea and giving the reader all the reasons to create some time for a meet-up, then add these phrases at the end:
- “Keen to work around your schedule,”
- “Hoping for a vacant hole in your calendar.”
After talking a lot about email sign-offs, you would be able to configure your methods also because it is not necessary to opt-out end this way only. Before writing any message you should know its niche. So that you can approach the reader with a fully personalized method. And that we’ve discussed in this whole piece.
Now, let’s take a short view of the pattern of professional closing, so you won’t miss anything important.
Format for Professional Email Closing
After picking the best line to end your message, the next thing you should know is how you should close it professionally.
So here you go with the professional format:
- Closing remark – Always ensure a comma after your closing remark. After that, you can have space before approaching the next element.
- Digital signature– If you incorporate any digital signature then you can embed it here, otherwise you can leave it blank.
- Leave a space, and then type your full name.
- Title of your company and your designation in it.
- Finally, do mention your contact information.
Bottom line
In the professional world, we don’t have so many chances to prove ourselves. And when it comes to communication you can’t take chances. A good ending to your Email can give you a good beginning in any business deal or official opportunity.
We hope our piece has guided you to end your very important professional email. Don’t forget to drop your best email sign-off phrase down below in the comment box.